MemphisRecruiter Since 2001
the smart solution for Memphis jobs

SECRETARY (OFFICE AUTOMATION)

Company: Internal Revenue Service
Location: Memphis
Posted on: December 4, 2019

Job Description:

SECRETARY (OFFICE AUTOMATION) Department of the Treasury Internal Revenue ServiceOverview - ##### Open & closing dates 11/15/2019 to 11/21/2019 - ##### Service Competitive - ##### Pay scale & grade GS 06 - 07 - ##### Salary $37,843 to $54,670 per year - ##### Appointment type Permanent - ##### Work schedule Full-TimeLocation 1 vacancy in the following location: - Memphis, TN Relocation expenses reimbursed No Telework eligible Yes as determined by agency policy- Duties Summary The U.S. Department of the Treasury has a distinguished history dating back to the founding of our nation. As the steward of U.S. economic and financial systems, Treasury is a major and influential leader in today's global economy. We have over 100,000 employees across the country and around the world. Come Join the Department of the Treasury and Invest in Tomorrow. See Other Information for Locations. Learn more about this agency Responsibilities *WHAT IS THE FACILITIES MANAGEMENT & SECURITY SERVICES (FMSS) DIVISION: FMSS customers are IRS employees - FMSS identifies and delivers value-added, cost efficient, shared service solutions, that facilitate the success of the IRS mission including, but not limited to, real estate and portfolio solutions, building infrastructure and facilities management, security services, employee credentialing, environmental health and safety and incident management. * WHAT DOES A SECRETARY DO? IRS Secretaries work in every Business Unit (BU) and provide a wide range of administrative and secretarial services within an organization. This may include using a variety of computer applications, organizing and maintaining files, providing telephone and receptionist services, arranging conferences and meetings, typing and reviewing correspondence and meeting minutes, arranging travel itineraries, and briefing the manager on important issues. As a Secretary, you will: - Receive telephone calls, give routine and non-routine information, answer questions and direct calls and visitors to appropriate person or office. - Receive and control mail and suspense items, routing them directly to the appropriate person or office for action. - Prepare and type a variety of correspondence, reports, forms, requisitions, requests for personnel actions and legal documents using word processor or personal computer. - Organize and maintain files, records, manuals, handbooks, and other related materials. - Maintain supervisor's calendar; schedule appointments and engagements, prepare notes regarding topics to be discussed; make travel arrangements and prepare travel vouchers. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position. WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? If you want to find out more about IRS careers, visit us on the web at **************** Travel Required Not required Supervisory status No Promotion Potential 07 - #### Job family (Series) 0318 Secretary- Requirements Conditions of Employment - Refer to Other Information. - Please click 'Print Preview' to review the announcement before applying. - Must be a U.S. Citizen or National. You must have: Proficiency of Typing - 40 words per minute. Applicants may meet this requirement by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. Qualifications You must meet the following requirements by the closing date of this announcement: GS-6 LEVEL: You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS-05 grade level in the Federal service. Specialized experience for this position includes: experience in a full-time secretary, senior clerk, management assistant, personnel assistant, legal assistant position, and other similar positions where you independently provided clerical support, typing, maintaining files, records, screening material, establishing procedures, following up action items, editing correspondence, requisitioning supplies, equipment, and services for office chief and staff. *GS-7 LEVEL:* You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS-06 grade level in the Federal service. Specialized experience for this position includes: experience in a full-time secretary, management assistant, personnel assistant, legal assistant position, and other similar positions where you use your technical and administrative knowledge to schedule supervisor's activities, compose correspondence, resolve problems, locate information, prepare travel arrangements, including travel vouchers, and organized the workflow of the office. * *- The experience may have been gained in either the public or private sector or Volunteer Service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. - To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume. Education - Additional information 1 Position is located in The Facilities Management and Security Services (FMSS) Division. The position will be filled in Memphis, TN. * The anticipated start date is: Mid - Late January 2020.* CONDITIONS OF EMPLOYMENT: - We may select from this announcement or any other source to fill one or more vacancies. Additional jobs may be filled. - Relocation expenses - NO - This is a non-bargaining unit position. - We offer opportunities for telework. - We offer opportunities for flexible work schedules. - A 1-year probationary period is required. - Must successfully complete a background investigation including an FBI criminal history record check (fingerprint check). - Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency - If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so. - Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer. - Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. - Obtain and use a Government-issued charge card for business-related travel. - Undergo an income tax verification and review of prior performance/conduct. - Tour of Duty: Monday - Friday 8 a.m. - 4:30 p.m. - Must meet IRS telework eligibility requirements. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a not qualified determination. Rating: Your application will be evaluated in the following areas: Conscientiousness, Customer Service, Reading, Listening, Flexibility, Interpersonal Skills, Teamwork, Integrity, Manages and Organizes Information. Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories, (i.e., A = Superior, B = Highly Qualified, C= Qualified) depending on your responses to the online questions, regarding your experience, education, and training related to this position. Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category. Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category. Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview (telephonic and/or in person at the discretion of the Selecting Official in accordance with hiring polices). We* will not* reimburse costs related to the interview such as travel to and from the interview site. If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP), you must receive a rating of category B or better to be rated as well qualified' to receive special selection priority. To preview questions please click here. Background checks and security clearance Security clearance Not Required Drug test required No- Required Documents A complete application includes 1. A resume, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you will not be considered for this position (or may not receive the special consideration for which you may be eligible). All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional). To receive full credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view Resume Tips *VETERANS' PREFERENCE DOCUMENTATION:* If you are claiming veterans' preference, you must submit a copy of your DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge. Ten-point preference eligibles must also submit an Application for 10-point Veteran Preference, SF-15, along with the required documentation listed on the back of the SF-15 form. For more information on veterans' preference view FedsHireVets. Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents. IRS CTAP eligibles can apply for jobs both within and outside the commuting area. EDUCATION DOCUMENTATION: For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected. A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.- Benefits A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits. Our comprehensive benefits are very generous. Our benefits package includes: - Challenging work, opportunities for advancement, competitive salaries, bonuses and incentive awards. - Ten paid holidays, 13 days of sick leave, and 13 to 26 days of vacation time each year. - Access to insurance programs that may be continued after you retire. - A wide choice of health insurance plans, coverage for pre-existing conditions, and no waiting periods. We pay a substantial amount (up to 75%) of the health insurance premiums. - A retirement program which includes employer-matching contributions. - Learn more about Federal benefits programs at: Pay and benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.- How to Apply The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date. * *Treasury believes in a working environment that supports inclusion; please view our reasonable accommodation policies and procedures at ***************************************************************** We will provide reasonable accommodation to applicants with disabilities on a case-by-case basis; please contact us if you require this for any part of the application and hiring process. If you are an applicant with a disability, you may contact us at ******************************* special appointment authorities for persons with disabilities, in addition to applying for this job announcement. - To begin, either click the Create a New Account button and follow the prompts to register or if you previously registered, click the 'Apply Online' button and follow the prompts. - You will be re-directed to Treasury's CareerConnector system to complete your application process; answer the online questions, and submit all required documents. (To submit supporting documents, click one of the available options; Upload; Fax; or Reuse existing documents. To protect your privacy, we suggest you first remove your SSN). Also, go to My Account to view and update your information, as necessary. - To complete, you must click the Finish button located at the bottom of the Application Review page. - To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application and the documentation received. - To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. If you are experiencing system issues with your application, please contact the CareerConnector Help Desk at ******************************** and/or the USAJOBS Help Desk. Agency contact information Denise Leland Phone ************ Email ************************** Address INTERNAL REVENUE SERVICE 5333 Getwell Road Memphis, Tennessee 38118 United States Learn more about this agency Next steps You may check the status of your application for this position at any time by logging onto the USAJOBS My Account tab and clicking on Application Status. For a more detailed update of your application status, you may click on more information. Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.- Fair & Transparent The Federal hiring process is setup to be fair and transparent. Please read the following guidance. Equal Employment Opportunity Policy The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. - Equal Employment Opportunity (EEO) for federal employees & job applicants Reasonable Accommodation Policy Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits. Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: - An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job. - An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace. - An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events. You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis. Learn more about disability employment and reasonable accommodations or how to contact an agency. Legal and regulatory guidance - Financial suitability - Social security number request - Privacy Act - Signature and false statements - Selective Service - New employee probationary period This job originated on ***************. For the full announcement and to apply, visit ********************************************* Only resumes submitted according to the instructions on the job announcement listed at *************** will be considered.

Keywords: Internal Revenue Service, Memphis , SECRETARY (OFFICE AUTOMATION), Administration, Clerical , Memphis, Tennessee

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Administrative Business Partner
Description: Position OverviewPerforms advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. (more...)
Company: Frontdoor
Location: Memphis
Posted on: 12/12/2019

Receptionist
Description: Position OverviewThe receptionist receives incoming calls, determines the nature of each call and directs the caller to the appropriate person or department. Answers basic inquiries and takes messages. (more...)
Company: AutoNation Ford Memphis
Location: Memphis
Posted on: 12/12/2019

Administrative Coordinator
Description: Student Clinical Placement Coordinator is responsible for obtaining, tracking, and the processing of nursing and allied health programs to place students in clinical experiences. The coordinator is responsible (more...)
Company: West Tennessee Healthcare
Location: Jackson
Posted on: 12/10/2019


Floor Clerical
Description: Req ID BR Company Summary What started small, with a single discount store and the simple idea of selling more for less, has grown over the last 50 years into the largest retailer in the world. (more...)
Company: Walmart
Location: Memphis
Posted on: 12/13/2019

Admin Assistant
Description: Bayer is a global enterprise with core competencies in the Life Science fields of health care and agriculture. Its products and services are designed to benefit people and improve their quality of life. (more...)
Company: Bayer
Location: Jackson
Posted on: 12/15/2019

Unit Secretary (Pool
Description: Unit Secretary Pool Tennessee-Memphis-Memphis The Unit Secretary is responsible for: - Supporting the functions of the nursing unit by performing primarily clerical duties. - Serving as a resource for (more...)
Company: HealthSouth
Location: Memphis
Posted on: 12/16/2019

Administrative Business Partner
Description: Position Overview br br Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies (more...)
Company: FrontDoor / American Home Shield
Location: Memphis
Posted on: 12/15/2019

LTL Customer Service Rep -
Description: One of North America's Largest 3PL is currently looking for Customer Service Rep's to work in the customer service department. br br Located right off the interstate and in a beautiful high rise (more...)
Company:
Location: Memphis
Posted on: 12/15/2019

Receptionist
Description: 349122BRTitle:ReceptionistWhat you'll do... :Do people think of you as friendly Are you able to work in a fast-paced environment .H R Block is seeking customer-centric seasonal Receptionists who can (more...)
Company: H&R Block
Location: Memphis
Posted on: 12/15/2019

Administrative Assistant, Sr.
Description: DescriptionJob Duties Responsibilities: Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken. May (more...)
Company: First Horizon
Location: Memphis
Posted on: 12/15/2019

Log In or Create An Account

Get the latest Tennessee jobs by following @recnetTN on Twitter!

Memphis RSS job feeds