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Administrative Assistant - 883858

Company: Adams Keegan Inc
Location: Collierville
Posted on: November 22, 2021

Job Description:

Our client is a global company with their headquarters in the Memphis area. They are adding an Administrative Assistant to support the team from Monday - Friday, either 7:30 - 4:30 or 8:00 - 5:00 in the Collierville location.

This position provides administrative support to the Divisional President and other members of staff.

Duties Include:

  • Provide administrative support in the department.
  • Lead approval process for industry events on behalf of sales.
  • Provide full support for scheduling client entertainment for sales.
  • Create and maintain a variety of reports
  • Create and maintain presentations utilizing PowerPoint.
  • Receive and direct visitors and clients.
  • Support in managing, approving and processing expenses, invoices, etc.
  • Maintain electronic and hard copy filing system.
  • Maintain databases.
  • Handle requests for information and data.
  • General administrative duties (faxes, e-mails, shipping, filing, phone, reports, office supplies, etc.).
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails.
  • Ensure office equipment is properly maintained and serviced.
  • Coordinate and maintain calendars as required. Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Coordinating recognition events.
  • Sending flowers as needed
  • Special projects and other duties as assigned.

    Key Competencies:
    • Communication skills - written and verbal
    • Planning and organizing
    • Prioritizing
    • Problem assessment and problem solving
    • Information gathering and information monitoring
    • Attention to detail and accuracy
    • Flexibility
    • Adaptability
    • Customer service orientation
    • Teamwork
      Minimum Qualifications:
      • High School diploma or equivalent required; college degree preferred.
      • Two (2) years of related administrative assistant, secretarial and/or clerical experience. An Associate's Degree in a related field may substitute for required experience. Experience is preferred.
      • Must have proficiency in Microsoft Office - specifically MS Word, PowerPoint and Excel.
      • Knowledge of principles and practices of basic office management
      • Ability to manage confidential information.

        EOE M/F/D/V

Keywords: Adams Keegan Inc, Memphis , Administrative Assistant - 883858, Administration, Clerical , Collierville, Tennessee

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