Administrative Associate I, Fayette County

Company: University of Tennessee
Location: Somerville
Posted on: June 12, 2021

Job Description:

Administrative Support Assistant I

Fayette County

Pay Grade 33

Duties/Responsibilities:

The County Extension Administrative Support Assistant I is directly responsible to the County Director. Time allotment will be approximately 40% agriculture and natural Resources; 30% Family and Consumer Sciences; 30% 4-H Youth Development. Duties include:

• Provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, religion or veteran status.
• Greet clients and answer telephone requests in accordance with general instructions.
• Prepare letters, newsletters, reports, recorded and other related documents for rough drafts, corrected copy, or recorded media, proofread completed materials and make corrections.
• Gather and compile information as requested for files or reports.
• Maintain all administrative departmental, personnel, and financial records using the UT system as well as the hard copy files.
• Utilize the personal computer programs of Microsoft Office (Wore, Excel, PowerPoint), SharePoint, Quicken and Outlook Explorer.
• Inventory, order, account for, and maintain all office supplies and equipment, including but not limited to risograph, adding machine, shredder, laminator and postal machine.
• Compose routine letters and replies based on general instructions.
• Schedule meetings, arrange, appointments as required.
• Stay updated on all Extension Policy and Procedures and other resources.
• Attend administrative training, seminars, and conferences as needed to perform the job.
• Organize and manage the Extension office as requested.
• Assume other duties as assigned.

Administrative Support Assistant I

Fayette County

Pay Grade 33

Duties/Responsibilities:

The County Extension Administrative Support Assistant I is directly responsible to the County Director. Time allotment will be approximately 40% agriculture and natural Resources; 30% Family and Consumer Sciences; 30% 4-H Youth Development. Duties include:

• Provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, religion or veteran status.
• Greet clients and answer telephone requests in accordance with general instructions.
• Prepare letters, newsletters, reports, recorded and other related documents for rough drafts, corrected copy, or recorded media, proofread completed materials and make corrections.
• Gather and compile information as requested for files or reports.
• Maintain all administrative departmental, personnel, and financial records using the UT system as well as the hard copy files.
• Utilize the personal computer programs of Microsoft Office (Wore, Excel, PowerPoint), SharePoint, Quicken and Outlook Explorer.
• Inventory, order, account for, and maintain all office supplies and equipment, including but not limited to risograph, adding machine, shredder, laminator and postal machine.
• Compose routine letters and replies based on general instructions.
• Schedule meetings, arrange, appointments as required.
• Stay updated on all Extension Policy and Procedures and other resources.
• Attend administrative training, seminars, and conferences as needed to perform the job.
• Organize and manage the Extension office as requested.
• Assume other duties as assigned.

Minimum/Required Qualifications (include education, experience, skills & abilities, licenses & certifications):

• Must have a high school diploma, or equivalent.
• Superior communication skills (written & verbal), ability to work with the public, organizational skills.
• Proficient in Microsoft Office programs & social media, excel and Quicken.

Preferred/Desired Qualifications:

• Additional education beyond high school diploma preferred.
• Three or more year's office experience preferred.
• Superior customer service skills with strong verbal and communications skills.
• Experience with Share Point and updates/editing web sites.

UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. With an office in every Tennessee County, UT Extension delivers educational programs and research-based information to citizens throughout the state. In cooperation with Tennessee State University, UT Extension works with farmers, families, youth and communities, to improve lives by addressing problems and issues at the local, state and national levels

Keywords: University of Tennessee, Memphis , Administrative Associate I, Fayette County, Other , Somerville, Tennessee