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Secretary

Company: Veterans Affairs, Veterans Health Administration
Location: Memphis
Posted on: June 25, 2022

Job Description:

Summary This position is located in the Prosthetic Treatment Center (PTC) which provides all Prosthetic, Orthotic, and Sensory Aids for inpatients of the Memphis VAMC, outpatients in a tri-state area encompassing 51 counties. The major purpose of this position is to provide administrative support for the PTC. The incumbent performs office work essential to the functioning of the Service. Responsibilities Major Duties: Performs a wide variety of administrative and/or clerical tasks associated with maintaining and supporting the work performed within the Prosthetic Service. Use multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics, tables or spreadsheets. Communicate with a wide variety of contacts; patients, families, staff including members of the health care team, both within the local facility and at external facilities, vendors and other supply personnel. Provide patients and vendors with customer service. Identify needs, gather, organize, and maintain information. Listen effectively and clarify information as needed. Knowledge of federal laws and regulations pertaining to procurement and provision of prosthetic items and services. Identify and analyze problems, use sound reasoning and find alternative solutions. Organize work, establish priorities, meet deadlines and complete detailed tasks in an accurate and timely manner. Interpret and apply policies, procedures, rules and regulations. Work Schedule: Monday - Friday, 8 am to 4:30 pm Virtual: This is not a virtual position. Position Description/PD#: Secretary/PD001533 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/17/2022. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: telephone and receptionist duties, including ability to appropriately and courteously relate to internal and external customers; organizing and coordinating work to meet deadlines; ability to gather, organize and maintain information; composing and replying to written correspondence; working knowledge of the functions of departments/services within an organization; using various computer software applications; and, prioritizing simultaneous tasks. You will be rated on the following Competencies for this position: Customer Service (Clerical/Technical)Interpersonal SkillsOrganizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is mostly dexterity, requiring normal physical dexterity, with walking, bending, stooping, and lifting required. Also requires pushing a cart with medical records to be delivered to the proper destination. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information The CTAP/ICTAP provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a VA job announcement includes language requiring applicants to be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply to this Job Announcement. VA may request information regarding your vaccination status, if selected, for the purposes of implementing other workplace safety protocols, such as masking, physical distancing, testing, travel, and quarantine. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

Keywords: Veterans Affairs, Veterans Health Administration, Memphis , Secretary, Other , Memphis, Tennessee

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