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Document Control/Records Lead

Company: Jacobs
Location: Memphis
Posted on: March 17, 2019

Job Description:

**Document Control/Records Lead** **Description** Jacobs is one of the world's largest and most diverse providers of technical and management services\. We offer a full\-spectrum of consultancy support to commercial, government and industrial clients across many sectors\. The document controller is responsible for the accurate and timely administration and control of documents produced and received by our project team\. This post involves coordinating with the different parts of the team and ensuring that documents are kept in the right location and are accessible to all\. This role involves working to deadlines and ensuring that the correct document control procedures are followed in the receipt and issue of documents through a centralized document control system\. Generic project support duties will also be required including general administrative support\. Responsible for receiving, distribution, monitoring and logging all drawings and documentation for the project\. Ensure compliance with all applicable TVA and project document control and records management procedures and processes\. Ensure a Site Document Control Representative is assigned \(if the size of the project warrants\)\. Establish and maintain processes for the control of design documents, vendor information, test results, procedures, lessons learned, computer codes, and other documentation critical to the design and construction of the project\. All such documentation shall be changed, controlled, catalogued, and stored in ECM\. Works with the CM and Engineering Manager \(EM\) to ensure Transmittal Forms are properly transmitted and are kept on file at the construction site office\. Assemble, transmitting and posting Construction Work Packages\. Manage, transmitting and posting drawing revisions to appropriate documents Provide program oversight of project level documents\. Maintain drawings and document files\. Ensure documents are processed according to indexing specifications\. Adhere to requirements and instructions specified in controlled documents\. Ensure all required signatures are included on project documentation Assign numbers for new documents\. Conduct self\-assessments of project level documents to ensure compliance with document control and records management requirements\. Submit Daily Report, as required, to the Construction Manager\. Assemble drawing and data packages for construction bids Respond to internal and external drawing and document requests\. Provide assistance to system users in locating information Interface with Engineering, Supply Chain, Construction and Program Management **Qualifications** BA/BS and 6\-8years of experience, or any equivalent combination of education and experienceis required\. Experienceof managing a rigorous document control process required\. Experienceof using the BAA / HAL Documented software preferred\. Goodknowledge of Microsoft Office, in particular MS Word and MSExcel, Document Management Systems\. Abilityto work in a multiple team environment with changing priorities and objectives\. Ability to work accurately and to strict timescales\. Ability to think and work independently when required\. Experience of working in an office environment\. Goodknowledge of Microsoft Office, in particular MS Word and MSExcel, Document Management Systems\.Abilityto work in a multiple team environment with changing priorities and objectives\.Ability to work accurately and to strict timescales\.Ability to think and work independently when required\.Experience of working in an office environment\. Jacobs is an Equal Opportunity/Affirmative Action Employer\. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law\. Jacobs is a background screening, drug\-free workplace\. **Primary Location** United States\-Tennessee\-Memphis**Req ID:** ATE00022C

Keywords: Jacobs, Memphis , Document Control/Records Lead, Other , Memphis, Tennessee

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